How We Use Your Information

We may also need to process your information in order to fulfil legal or regulatory requirements associated with the recruitment process, such as right to work or other immigration checks.

Some of the grounds for processing may overlap and there may be several grounds which justify our use of your personal information. Below are further details on the purposes for which we may process your personal information during the recruitment process.

Progressing your application and internal management of that application

• Identifying and reviewing applications, including assessing skills and competencies against the criteria we have established for the role and how well you align with our Values and Behaviours
• Setting up and conducting interviews (and assessments, where applicable)
• Evaluating performance at interview and selecting successful applicants

This processing is carried out in accordance with our legitimate interests in the recruitment of new employees.

Responding to your queries and managing our relationship with you

Our Recruitment Team and/or hiring manager will communicate with you via our recruitment platform and/or your chosen communication channel (for example, telephone or email) to:

• Provide information relating to an application and fulfil any requests made by you
• Offer suitable opportunities for employment with Historic England
• Respond to ad hoc queries

This processing is carried out in accordance with our legitimate interests in the recruitment of new employees.

Complying with legal obligations arising out of the recruitment process

• We have a legal obligation to check that candidates are entitled to work in the United Kingdom
• We collect information about whether applicants have a disability in order to make reasonable adjustments at interview. This is necessary to fulfil our legal obligations and exercise specific rights in the field of employment

This processing is carried out to comply with our legal obligations under the Equality Act 2010, the Immigration Act 2016, and the Immigration, Asylum and Nationality Act 2006.

Assessing and monitoring equality, diversity and inclusion of our candidate pool

• We ask you to provide equal opportunities information to monitor the diversity of our candidate pool using anonymised statistics and comply with our equal opportunities monitoring obligations. You do not have to provide us with this information. However, if you choose to do so, it will not be attributed to your application when it is reviewed by our hiring team. This is to remove bias from the selection process

This processing is carried out in accordance with our legitimate interests and to comply with our legal obligations.

Responding to any legal claims

• In the event of a dispute, we may process your personal information to establish, exercise or defend Historic England’s legal position

This processing is carried out in accordance with our legitimate interests.

To fulfil our duty of care

We have a legitimate interest to collect information about unspent and exempt criminal convictions to assess your suitability for the role and to fulfil our duty of care. For some roles, it is necessary for us to carry out our obligations and exercise specific rights in relation to employment. Historic England promotes equality of opportunity for all and welcomes applications from a wide range of candidates. Suitable applicants will not be rejected because of offences that are not relevant to the role applied for. We judge each case on its own merits and do not discriminate against any applicant on the basis of criminal record information disclosed to us

Automated decision making

We do not envisage that any decisions will be taken about you using automated means. However, if this position changes and you have a live application, we will notify you in writing.